Privacy Policy & Disclaimer

1. Privacy Policy

1.1. Website Visitors

Like most website operators, BookMyConferenz collects non-personally-identifying information of the sort that web browsers and servers typically make available, such as the browser type, language preference, referring site, and the date and time of each visitor request. BookMyConferenz’s purpose in collecting non-personally identifying information is to better understand how BookMyConferenz’s visitors use its website. From time to time, BookMyConferenz may release non-personally-identifying information in the aggregate, e.g. by publishing a report on trends in the usage of its website.

BookMyConferenz also collects potentially personally-identifying information like Internet Protocol (IP) addresses. BookMyConferenz does not use such information to identify its visitors, however, and does not disclose such information, other than under the same circumstances that it uses and discloses personally-identifying information, as described below.

1.2. Gathering of Personally-Identifying Information

Certain visitors to BookMyConferenz choose to interact with BookMyConferenz in ways that require BookMyConferenz to gather personally-identifying information. The amount and type of information that BookMyConferenz gathers depends on the nature of the interaction.
If a visitor marks themselves as tracking or attending an event, this information is made publicly visible.

Any use of Twitter on behalf of the individual is subject to the Twitter Terms of Service and Twitter Privacy Policy. Any use of Linkedin on behalf of the individual is subject to the Linkedin User Agreement and Linkedin Privacy Policy.

BookMyConferenz collects such information only insofar as is necessary or appropriate to fulfil the purpose of the visitor’s interaction with BookMyConferenz. BookMyConferenz does not disclose personally-identifying information other than as described below. And visitors can always refuse to authenticate with Twitter or Linkedin, with the caveat that it may prevent them from engaging in certain website-related activities.

1.3. Aggregated Statistics

BookMyConferenz may collect statistics about the behaviour of visitors to its websites. BookMyConferenz does not disclose personally-identifying information other than as described below.

BookMyConferenz's website uses Google Analytics and KISSmetrics to help collect information about site usage. These services collect information sent by your browser as part of a web page request, including cookies and your IP address. Their usage of this information is governed by their privacy policies.

1.4. Protection of Certain Personally-Identifying Information

BookMyConferenz discloses potentially personally-identifying and personally-identifying information only to those of its employees, contractors, and affiliated organisations that
(i) need to know that information in order to process it on BookMyConferenz’s behalf or to provide services available on BookMyConferenz, and
(ii) that have agreed not to disclose it to others.
Some of those employees, contractors and affiliated organisations may be located outside of your home country; by using BookMyConferenz, you consent to the transfer of such information to them.

BookMyConferenz will not rent or sell potentially personally-identifying and personally-identifying information to anyone. Other than to its employees, contractors, and affiliated organisations, as described above, BookMyConferenz discloses potentially personally-identifying and personally-identifying information only when required to do so by law, or when BookMyConferenz believes in good faith that disclosure is reasonably necessary to protect the property or rights of BookMyConferenz, third parties, or the public at large.

If you are a registered user of BookMyConferenz and have supplied your email address, BookMyConferenz may occasionally send you an email to tell you about new features, solicit your feedback, or just keep you up to date with what’s going on with BookMyConferenz and our products. We primarily use our blog to communicate this type of information, so we expect to keep this type of email to a minimum. If you send us a request (for example via a support email or via one of our feedback mechanisms), we reserve the right to publish it in order to help us clarify or respond to your request or to help us support other users. BookMyConferenz will also send you transactional email that you opted into, at the frequency you requested, you can unsubscribe from these at any time. BookMyConferenz reserves the right to introduce new types of transactional mail which you can then change the frequency of or unsubscribe if you so choose.

BookMyConferenz would like to reassure you that we will be respectable with the permissions you grant us with your Twitter or LinkedIn accounts. We will never post to Twitter without your explicit permission for us to do so.
BookMyConferenz takes all measures reasonably necessary to protect against the unauthorised access, use, alteration, or destruction of potentially personally-identifying and personally-identifying information.

1.5. Cookies

A cookie is a string of information that a website stores on a visitor’s computer, and that the visitor’s browser provides to the website each time the visitor returns. BookMyConferenz uses cookies to help BookMyConferenz identify and track visitors, their usage of BookMyConferenz website, and their website access preferences.

BookMyConferenz visitors who do not wish to have cookies placed on their computers should set their browsers to refuse cookies before using BookMyConferenz’s websites, with the drawback that certain features of BookMyConferenz’s websites may not function properly without the aid of cookies.

1.6. Privacy Policy Changes

Although most changes are likely to be minor, BookMyConferenz may change its Privacy Policy from time to time, and at BookMyConferenz’s sole discretion. BookMyConferenz encourages visitors to frequently check this page for any changes to its Privacy Policy. Your continued use of this site after any change in this Privacy Policy will constitute your acceptance of such change.

1.7. The EU General Data Protection Regulation (GDPR) 


In May 2018, a new data privacy law known as the EU General Data Protection Regulation (or the "GDPR") becomes effective. The GDPR requires BookMyConference LLC and Organizers using the Service to provide Users with more information about the processing of their Personal Data.

Here is what you need to know:

1.7.1. Legal grounds for processing your Personal Data

The GDPR requires us to tell you about the legal ground we're relying on to process any Personal Data about you. The legal grounds for us processing your Personal Data will typically be because:

  • you provided your consent;
  • it is necessary for our contractual relationship;
  • the processing is necessary for us to comply with our legal or regulatory obligations; and/or
  • the processing is in our legitimate interest as an event organizing and ticketing platform (for example, to protect the security and integrity of our systems and to provide you with customer service, etc.).

1.7.2. Transfers of Personal Data

As BookMyConference LLC is a global company, we may need to transfer your Personal Data outside of the country from which it was originally provided. This may be intra-group or to third parties that we work with who may be located in jurisdictions outside the EEA, Switzerland and the UK which have no data protection laws or laws that are less strict compared with those in Europe.

Whenever we transfer Personal Data outside of the EEA, Switzerland or the UK, we take legally required steps to make sure that appropriate safeguards are in place to protect your Personal Data. Feel free to contact us for more information about the safeguards we have put in place to protect your Personal Data and privacy rights in these circumstances.

1.7.3. Personal Data Retention

We retain your Personal Data for as long as necessary to provide you with our Services, or for other important purposes such as complying with legal obligations, resolving disputes, and enforcing our agreements.

If you have an account with us, we will typically retain your Personal Data for a period of 90 days after you have requested that your account is closed or if it's been inactive for 7 years.

1.7.4. Your Rights

Data protection law provides you with rights in respect of Personal Data that we hold about you, including the right to request a copy of the Personal Data, request that we rectify, restrict or delete your Personal Data, object to profiling and unsubscribe from marketing communications.

For the most part, you can you can exercise these rights by logging in and visiting the My Account page. If you can't find what you're looking for in the My Account page, please contact us. Please note that requests to exercise data protection rights will be assessed by us on a case-by-case basis. There may be circumstances where we are not legally required to comply with your request because of the laws in your jurisdiction or because of exemptions provided for in data protection legislation.

If you have a complaint about how we handle your Personal Data, please get in touch with us for us to explain. If you are not happy with how we have attempted to resolve your complaint, you may contact the relevant data protection authority.

1.7.5. BookMyConference LLC as a data controller and a data processor

EU data protection law makes a distinction between organizations that process Personal Data for their own purposes (known as "data controllers") and organizations that process personal data on behalf of other organizations (known as "data processors"). If you have a question or complaint about how your Personal Data is handled, these should always be directed to the relevant data controller since they are the ones with primary responsibility for your Personal Data.

BookMyConference LLC may act as either a data controller or a data processor in respect of your Personal Data, depending on the circumstances.

For example, if you create an account with us to organize your events, BookMyConference LLC will be a data controller in respect of the Personal Data that you provide as part of your account. We will also be a data controller of the Personal Data that we have obtained about the use of the Applications or BookMyConference LLC Properties, which could relate to Organizers or Consumers. We use this to conduct research and analysis to help better understand and serve Users of the Services as well as to improve our platform and provide you with more targeted recommendations about events we think may be of interest to you. 

However, if you register for an event as a Consumer, we will process your Personal Data to help administer that event on behalf of the Organizer (for example, sending confirmation, promotional and feedback emails, processing payments, etc.) and to help the Organizer target, and understand the success of, their event and event planning (for example, providing event reports, using analytics to gain insights into the effectiveness of various sales channels, etc.). In these circumstances, BookMyConference LLC merely provides the "tools" for Organizers; BookMyConference LLC does not decide what Personal Data to request on registration forms, nor is it responsible for the continued accuracy any Personal Data provided. Any questions that you may have relating to your Personal Data and your rights under data protection law should therefore be directed to the Organizer as the data controller, not to BookMyconference LLC.